Hotel Meeting Space in The Perfect Location
The perfect venue can mean the difference between an unforgettable event and a dud. Perhaps one of the most time-consuming tasks, finding hotel meeting space should be the least of your worries. You’re the meeting planner right? You should be doing the fun stuff like site visits and organizing and implementing the schedule. Leave the grunt work to us. We take on the overwhelming tasks of finding hotel meeting space that’s right for you. You’ll get a customized report with a competent list of hotels that match your specific needs and are ready to contract with. Plus, you won’t receive what seems like constant calls from venues that don’t support your needs. Best of all, because we work with the hotels, you don’t have to pay for this service! Start your search now with our easy to use form.
Your Customized Report
We begin our exhaustive research by looking at your ideal locations for venues that can handle your needs. Once we compile a list of potential sites, we draft a custom report that highlights only hotels that meet your search criteria. This easy-to-read document enables you to compare dates, room rates, hotel meeting space, and concessions directly. You’ll also get an inside look at the venue’s presentation via web links, snapshots, social media, and ratings.
How is this service complimentary? Easy! We receive a commission directly from the hotel. Your room rates are unaffected by the commission and are the same or even lower than if you were to go direct. Start your search now!
Site Visit Planning
After you have carefully reviewed which sites you like the most, it is time to check them out in person. Once you let us know, we can help you with any site visit requests. Scheduling the visit itself shouldn’t be cumbersome, it should be fun! That’s why we’ve compiled checklists to help you at each visit. You don’t want to miss a key detail that could cause problems during your meetings. We all know how imperative it is to go into each visit organized and focused on the details of each venue.
As far as the visit is concerned, we can help by:
- Finding you the best flights to maximize your time
- Confirming your hotel reservations
- Planning and coordinating all of your appointments
- Sending you a detailed itinerary so you know where to be and when
- Providing useful information on the destination
- Sending suggestions for things to do with any free time
With your personalized itinerary in hand, all you need to do is sit back, relax and focus on the important stuff.
Navigating the Contract Negotiation Process
Before you sign on the dotted line, have Meetingscouts give it a look over. With over 10 years of experience in contract negotiation and writing, we can review the contract and make sure it works for you. Do you know if you’re getting the best terms and concessions? Even if you do, a second look never hurts! But if you don’t, we can walk you through what the terms mean, and how to reduce your liability if something goes wrong, and maximize the site’s resources to create an amazing meeting.
Here are a few things we monitor:
- Room rates and concessions
- Reservation cut-off dates and room availability
- Minimums and holds on meeting and event spaces
- Due dates for things like meeting specs, menu selections, and more
- Attrition and cancellation
- Legal stuff like force majeure, indemnification, dispute resolution, insurance, and more
Start Your Seamless Search Now!
By clicking below, you’ll initiate our straightforward process to receive a customized report with carefully curated hotel options that align with your unique requirements. Our team conducts thorough research to ensure your options not only meet but exceed your expectations. What’s more, this service comes at no cost to you, thanks to the commissions we receive directly from the hotels. We ensure that your room rates are the same or lower than if you were to search direct, thanks to our industry knowledge, partnerships, and buying power.
Begin your search now!
